Thursday, December 17, 2009

FAQ - Mailing

Do you have questions about mailing a magnet? If you can mail a magnet? Do you want answers to your questions about how the whole wonderful idea works? Take a look below for a samples of the questions and answers found on our website FAQ.


Mailing
Can you mail magnets?
  • Yes, you can mail magnets. We can attach magnets to postcard with fugitive glue, or under a laminate seal. All of our products are approved by the Post Office and are safe for mailing.
How is your product classified for maiilng?
How much does it cost to mail a magnet mailer postcard?
  • Current postage rates for mailing a magnet mailer are:
  • Standard bulk mail: $0.276 (200 piece minimum). Allow 10-14 days for delivery.
    First Class bulk mail: $0.414 (500 piece minimum). Allow 5-7 days for delivery.
    Nonprofit bulk mail: $0.191. Allow 10-14 days for delivery.
  • Postage rates would be less for saturation or high-density mailings. Learn more on our blog.
Can I mail at the non-profit rate?
  • Yes, if you are a nonprofit organization and you have been approved by the Post Office to mail at non-profit rates. Being issured a non-profit permit number is a separate process than being approved as a non-profit organziation. You can learn more on the USPS website.
  • The Post Office also requires that we provide them with a completed copy of form 3623. Please fill out "Section 1", sign it and fax the completed form to 866-298-7106 or e-mail a scanned copy to mail@postcardmagnet.com. This form gives us permission to send out the mailing on your behalf, under our permit, at the non-profit rate. 
Can you just address the mailing then ship it back to me?
  • Yes, we can address, sort and tray your order, and prepare the necessary postal paperwork (such as the 3602), and then send everything back to you so you can take it to your local Post Office for mailing.
  • Even though the Post Office is one nationwide organization each Post Office can interpret the postal regulations differently. Magnet mailers have been approved for mailing by the USPS but not every post office is aware of that and some locations try and charge additional surcharges or refuse the mailing. For this reason we recommend that you request some free samples and take them to the Post Office for pre-approval before producing your job.
Do you run NCOA?
  • Yes, this service is provided free of charge.
  • NCOA stands for "National Change of Address". The Post Office keeps a database of all addresses and residents. Running NCOA is the process by which all the addresses on your mailing list are verified against the Post Office database to ensure that they are correct and up to date.
  • If any addresses on your list do not match the Post Office database records they will be removed from the mailing list.
Can you remove duplicates addresses for my mailing list?
  • Yes, this service usually costs $75.00 but may be more for large databases.
  • We have the option to remove duplicates by address or by name. For example, filtering by name would mean that each person would only receive one mailing, but more than one mailing could be delivered to the same address such as to a husband and a wife. Filtering by address would mean that each address will only appear on the list once.
Can I buy a mailing list from you?
  • Yes, we sell mailing lists. Please e-mail us with the list of zip codes you want to mail to and the criteria regarding who you want to deliver to. For example, "Homes and PO Boxes in zip 99999" .We will provide you with a spreadsheet of mailing data and a cost for your review and approval before purchase. You have the option to include or exclude any of the following address categories:
  • SFDU - Single Family Dwelling Unit - free standing homes
  • MFDU - Multi-Family Dwelling Unit - such as apartments and condos
  • TRLR - Trailers
  • PO Boxes
  • BUS - Businesses
    Mailing lists with these basic criteria are usually $0.02 per name.

    You can filter by the additional criteria, listed below, for a cost of $0.04 per name.
  • Age
  • Annual income
  • Gender
  • Marital status
  • Year Home Built
  • Length of Residence
  • Home Ownership (Homeowners, Renters, Probably Homeowners, Unknown)
  • Housing Type
  • Home Value
  • Presence of Children
  • Age of Children
  • Gender of Children

    Additional search criteria are available at an additional cost. Please contact us for additional details.
Can I provide the mailing list for addressing?
  • Yes, the list must be in an Excel compatible format and follow the criteria below. Please send the mailing list to: bulkmail@postcardmagnet.com
What format do I need to provide the mailing list in?
  • The mailing list can only be processed in an Excel compatible format. The data must be divided into separate columns as follows:

    NameInfoAddress 1Address 2CityStateZip
  • The list cannot be processed for mailing unless these items are in separate columns.
  • We are limited to only “Address 1” and “Address 2” columns.
  • For alumni mailings please put the class year in a separate column from the name.
Can you mail to international addresses?
  • Yes, to provide an accurate quote please provide us with a complete mailing list for review. We will process the list and provide an all-inclusive estimate for international bulk mail.
  • Please provide a separate spreadsheet for national and international addresses. Please do not combine the addresses into one master list.
Can you attach a magnet to a postcard?
  • Yes, we can attach the magnet to the postcard under a seal of laminate, referred to as the Magna-Seal postcard, or we can spot glue the magnet to the postcard, using fugitive glue, which we refer to as the Magna-Peel postcard. Both options allow you to send a magnet through the mail.
Will the magnet come off in the mail?
  • Our magnet mailers have been thoroughly tested and passed the United States Post Office approval process. The magnet will stay attached and be safely delivered to the recipient's home.
Can I send a magnet bulk mail?
  • A magnet cannot be sent through the mail by itself. To send a magnet in the mail it has to either be attached to a postcard or sent in an envelope. Our complete postcard magnet mailers can be sent at the bulk mail rates.
Can we use your bulk mail permit?
  • Yes, you can use our bulk mail permit to mail your magnet postcards. We can add the permit to the artwork when we prepare the proof for review.


Still have questions about mailing magnets? Visit our website, give us a call or send us an e-mail.

Postcardmagnet.com
800-660-8668
ryan@postcardmagnet.com

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